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How to Organize Files

Phil Hoyos - Monday, April 13, 2015

How To Organize Files

At home as well as in the workplace, it is common to collect stacks of paper in a rather short period of time. For example, at home, you may have stacks of various papers for the kids' school events and projects, for home renovation projects and more. Accumulating stacks of documents is also common at work, and your desk may be cluttered and rather chaotic. Bringing some state of organization to the mess is necessary, and it may be easier than you think to organize your stacks of papers. By following a few important tips and by investing in organizational features like file bands, you can easily achieve the results that you want for your home or work area.

Create Piles of Documents

If you are like most people, the clutter on your work desk, kitchen counter, dining room table or other areas is created by stocks of paperwork that have become rather chaotic. As a first step in bringing organization to your space, you need to take time to sort through your stacks of documents. Go through each and every piece of paper that is in your space, and create stacks based on the project, event or other category that they are affiliated with. Some of your stacks may be rather small in size, and others may be large and towering. For the very large stacks, you may need to create smaller stacks by further categorizing the papers. For example, if you are building a home, you may have one stack of papers for your home loan application and another stack for the building process.

Choose the Right Organizational Features

After you have created stacks of paperwork that are organized based on specific characteristics, traits, events or something else relevant to the items that you have accumulated, you will need to invest in organizational features. There are several ideas to consider, but many people enjoy using file rubber bands. File bands, such as Bundle Bands, have four distinctive sides, and this makes them well-suited for use with stacks of paperwork. This also makes them a preferred option over other types of organizational features. For example, you could choose to place your paperwork in file folders. However, papers can slip out of the sides of the file folders, or they may fall out and become disorganized and chaotic if you drop them on the floor by mistake. If you prefer to use file folders, consider how using bundled paperwork with Bundle Bands in combination with file folders can benefit you. When the paperwork is bundled before being placed in a file folder, it will stay neat and organized even if it does fall onto the ground or if another similar mishap occurs.

Finish Your Organizational System

If you only have a few stacks or bundles of paper secured by file bands, you may not need to take any further steps. After all, having three or four stacks of bundled papers may be easy enough for you to manage. However, if you have a dozen different stacks of paperwork, you may consider investing in a file cabinet or a portable file container. This will help you to further keep your space looking neat, and it will give you a convenient place to store all of the stacks of paperwork that you have.

When your work area is disorganized and chaotic, it is easy to feel stressed and anxious. More than that, you may lose valuable time sifting through a large stack of papers to find the specific items that you are searching for at any given time. If you are ready to start organizing your space, you can follow these helpful tips and place your order for Bundle Bands or other types of file bands that are well-suited for your needs.

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